Annual General Meeting of the DGMK 2025

The DGMK Executive Board invites you to the 2025 Annual General Meeting in accordance with Section 10 (3) of the Articles of Association.

Agenda

1. Opening of the 2025 General Meeting of Members by the Chair of the DGMK,
Jens Müller-Belau.
2. Approval of the DGMK Annual Report for 2024; the annual report was published in the journal *EEK: Technology & Transformation of Fossil and Green Energy Sources*; see *EEK* 141, Issue 6/2025, pp. 34–49.
3. Acceptance of the auditors’ report and approval of the annual financial statements for the fiscal year from January 1, 2024, to December 31, 2024; See EEK 141, Issue 6/2025, p. 48 of the 2024 Annual Report.
4. Discharge of the Board of Directors for the year 2024.
5. Discharge of the Management Board for the year 2024.
6. Amendments to the Bylaws (Section 10, paragraphs 6 and 7); see the Executive Board’s proposals below.
7. Report of the Executive Board on the Company’s performance in the current year, 2025.
8. Report by the Executive Board on the Company’s financial situation, including an outlook for 2026, and approval of the budget for 2026. Adoption of the membership dues regulations for 2026 (Section 10(1) of the Articles of Association).
9. Election of members of the Executive Board (Section 11(3) of the Bylaws); see the Executive Board’s nominations below.
10. Appointments to the Scientific Advisory Board (Section 15(3) of the Bylaws); see the Executive Board’s proposals below.
11. Election of the DGMK’s auditors for the 2026 fiscal year; the Board of Directors proposes that BP Europe SE and Vermilion Energy Germany GmbH & Co. KG be elected.
12. Miscellaneous.

If you have any further suggestions for the agenda, please submit them in writing to the DGMK office by October 15, 2025.

Proposals from the Executive Board Regarding the Agenda for the DGMK General Meeting
on November 6, 2025

Note on agenda item 6 "Amendments to the Articles of Association":

1. The Executive Board has decided to seek amendments to the bylaws affecting §11, paragraphs 1 and 2; §15, paragraph 5; and §16, paragraph 2 of the DGMK bylaws. This would change the terms „Deutsches-National-Komitee“ to „German National Committee (Deutsches Nationalkomitee)“ and „World Petroleum Council“ to „WPC Energy,“ as well as „World Petroleum Congress“ to „WPC Energy Congress.“.
2. In addition, we would like to remove the option of „passing resolutions by written communication“ from the bylaws, as this is no longer technically feasible for us. This pertains to §11, para. 6.

Section 11, paragraphs 1 and 2, shall read as follows in the future:

§11 Executive Board

(1) The Executive Board consists of

• the Chairperson
• a member of the board who is specifically responsible for member affairs
• the treasurer
• the heads of the departments (§ 13)
• the Chair of the German National Committee (Deutsches Nationalkomitee) of the WPC Energy
  (Section 16, paragraph 2)

• the managing director (Section 12). The managing director is a member of the executive board without voting rights.

(2) The heads of the departments, the chair of the German National Committee (German
            (National Committee) WPC Energy and its managing director are members of the board by virtue of
            Office.

Section 15, paragraph 5, shall read as follows in the future:

(5) The following individuals are ex officio members of the Scientific Advisory Board: the chair of the Technical Committee on Mineral Oil and Fuel Standardization (FAM); the German representative on the Scientific Program Committee of WPC Energy; and the chairs of the DGMK regional chapters.

Section 16, paragraph 2, shall read as follows in the future: 

(2) The German National Committee ((German National Committee) The WPC Energy Committee handles all matters related to the organization of the WPC Energy Congress. Its members are appointed by the Executive Board from among the membership for a term lasting from the end of one congress to the end of the next.

            The committee shall adopt rules of procedure, which must be approved by the Society’s Executive Board. The chair of the committee is, by virtue of that office, a member of the Society’s Executive Board.

Section 11, paragraph 6, shall read as follows in the future:

(6)       As a general rule, the Executive Board makes its decisions at meetings. Outside of meetings, the Executive Board may adopt resolutions in writing if no member of the Executive Board objects to the proposed method of decision-making. A request for a written resolution by the Executive Board must be co-signed by the Chair of the Executive Board.

The executive committee submits these proposals to the general meeting for voting in accordance with § 10 Para. 6 and 7 of the statutes.

Comment on agenda item 9 "Election of members of the executive board":

1. The term of office of Uwe Mayer His term as head of the DGMK’s Standardization Division and as a member of the DGMK Executive Board expired on December 31, 2024. However, in accordance with the DGMK’s bylaws, he remains in office until a new election is held. For the Standardization Division, the Executive Board proposes that Mr. Dr.-Ing. Uwe Mayer to re-elect him as head of the Standardization Division—and thus to the DGMK Executive Board—for the term from January 1, 2026, to December 31, 2029.

2. On December 31, 2025, the term of office, as provided for in the bylaws, of Ritva Westendorf-Lahouse as a member of the DGMK Executive Board, which is specifically responsible for member affairs. The Executive Board proposes that, Dr. Ritva Westendorf-Lahouse to reelect him to the DGMK Executive Board for the term from January 1, 2026, to December 31, 2029, with responsibility for membership affairs.

The executive board submits these proposals to the general assembly of members for voting in accordance with § 11 (3) or § 13 (4) of the articles of association.

Note to agenda item 10 "Appointments to the Scientific Advisory Board":

1. On December 31, 2025, the term of office, as provided for in the bylaws, of Dr. Peter Reichetseder, as a member of the DGMK’s Scientific Advisory Board. He is happy to continue serving on the DGMK’s Scientific Advisory Board.

The Executive Board proposes that Prof. Dr. Peter Reichetseder be reappointed to the DGMK Scientific Advisory Board for the term from January 1, 2026, to December 31, 2029.

2. The term of office of Dr. Matthias Reich (TUBAF) will end on December 31, 2025. He will not seek reelection, as he is retiring. His successor to the chair, Dr. Ulf Kirsten, is willing and interested in also succeeding him on the DGMK’s Scientific Advisory Board.

The Board of Directors proposes that, Ulf Kirsten, Ph.D. (Eng.) to appoint [Name] to the Scientific Advisory Board for the term from January 1, 2026, to December 31, 2029.

Background:

Ulf Kirsten studied mechanical engineering from 2000 to 2006 at the Technical University Bergakademie Freiberg, Institute for Special Civil Engineering and Mining Machinery, and earned his Ph.D. in 2014 at the Technical University Bergakademie Freiberg, Institute for Drilling Technology and Fluid Mining. From 2015 to 2021, Dr. Kirsten worked at HOCHTIEF Infrastructure GmbH in Essen in the Technical Competence Center for Mechanized Tunnel Construction. He then joined PORR GmbH & Co. KGaA / BU INFRA International in Düsseldorf. In September, Dr. Ulf Kirsten took over as head of the Institute for Drilling Technology and Fluid Mining (IBF) at the TU Bergakademie Freiberg from Prof. Matthias Reich.

The executive board submits these proposals to the general assembly of members for voting in accordance with § 15 (3) of the statutes.